1. The Verification Lifecycle
Every recruiter record indexed in the MailBee AI database undergoes a multi-stage validation pipeline:
- Role & Entity Confirmation: We identify active talent acquisition leaders, technical sourcers, and engineering hiring managers actively working with prominent enterprises (e.g. Swiggy, Zomato, Google, Microsoft, Paytm, Juspay).
- Corporate Domain Validation: Email routing configurations are verified against active DNS MX records belonging to the corporate entity.
- Syntax & Pattern Matching: Addresses are checked against standard business email construction patterns for each enterprise (such as
firstname.lastname@domain.comorfirstname@domain.com). - Social Cross-Referencing: Where accessible, LinkedIn public professional URLs are paired with the record to provide candidate context.
2. Why Contact Information Changes
Talent acquisition is one of the most mobile professions in the modern tech ecosystem. Recruiters frequently transition to new organizations, switch departments, or update internal aliases. While our automated and manual curation routines regularly refresh records:
- No contact database in the world can promise 100% permanence without real-time corporate directory access.
- We openly acknowledge that a small percentage of records will periodically become outdated due to job transitions.
3. 100% Bounce Replacement Credit Guarantee
We stand firmly behind our data quality. If you unlock a recruiter contact and your email bounces with a permanent failure notice (e.g., 550 5.1.1 User unknown) within 14 days of unlock:
- Open our Customer Support Portal and select "Recruiter Data Issue / Bounce".
- Enter the Recruiter ID or Name and a brief copy of the bounce notice.
- Upon verification, our team immediately credits 1 full replacement credit back to your account balance.
4. Community Reporting & Error Flagging
Users can report inaccurate phone numbers, outdated job titles, or company departures directly from their dashboard. Reported contacts are queued for editorial review within 48 hours. If confirmed outdated, the record is updated across the directory.
5. HR Professional Opt-Out Standard
Recruiter contacts in MailBee AI are published exclusively to assist respectful, qualified job candidates with career outreach. We honor all recruiter removal requests promptly:
- Any talent acquisition professional can email privacy@mailbee.ai from their business domain to request immediate redaction or deletion.
- Removal requests are processed with an unconditional 48-hour service level agreement (SLA).